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Operations Coordinator

Beverly, MA
The School for Field Studies seeks an enthusiastic and collaborative individual to join the SFS team. Our team works to prepare participants for academically rigorous, field-based experiences around the world. As an Operations Coordinator, you will provide administrative support in the areas of operations, budgets, hiring and onboarding personnel, and student medical information. Some information will be of a confidential nature and utmost professionalism is essential. In support of the administration of SFS education abroad programs, you will engage with a dynamic team of staff at its ten field centers around the world, its remote staff through the US and its headquarters in Beverly, MA.
 
SFS Mission:

SFS creates transformative study abroad experiences through field-based learning and research. Our educational programs explore the social and ecological dimensions of the complex environmental problems faced by our local partners, contributing to sustainable solutions in the places where we live and work. The SFS community is part of a growing network of individuals and institutions committed to environmental stewardship.
 
Duties and Responsibilities:  
  • Work closely with multiple branches of the organization including Operations, Human Resources, Health and Wellness, IT, and Finance.
  • Oversee the preparation of annual budget templates.  Distribute to budget managers and collect proposals for review by senior leadership
  • Run reports to compare budget vs. actuals for HQ and International cost centers as requested
  • Assist with expense tracking, cashflow management, reimbursement, vendor payments
  • Maintain registration info of SFS vehicles and vessels
  • Assist manager with data collection for annual insurance renewal
  • Manage lease renewals
  • Monitor contract duration and renewals
  • Assist with organization and tracking of documentation from field centers and storage management within Microsoft SharePoint environment
  • Manage SFS Beverly, MA Headquarters’ office operations and lease
  • Assist with employee and contractor onboarding process, contract preparation, and offboarding documentation
  • Provide general administrative support to the department and assist with other projects as needed

Qualifications, Skills & Experience:          
  • U.S. work authorization required
  • Fluency in English and Spanish
  • Attention to detail and experience working in a fast-paced work environment
  • Experience in providing excellent customer service to multiple constituents
  • Ability to work with diverse populations 
  • Ability to manage ambiguity and adapt to quickly shifting priorities
  • Data entry skills, experience working in database environments
  • Ability to work independently as well as with a team across multiple time zones
  • Ability to maintain confidentiality in all aspects of job responsibilities
  • Computer literacy (strong working knowledge of Microsoft Office products). Experience working in a CRM database is a plus. Excel knowledge required.
  • Detail oriented with the ability to multi-task and follow data protocols

OUR COMMITMENT TO DIVERSITY AND INCLUSION

SFS was founded with the belief that stewardship of our planet is the responsibility of people all around the world. Addressing complex global issues requires the active inclusion of stakeholders with varying perspectives and identities. We recognize that to successfully address threats to our natural world, we must look beyond social constructs that divide us. Just as we value biodiversity in all of its forms, we value and engage with a multitude of diverse perspectives and people in the countries where we work and the students and staff we serve.

SFS is committed to providing equal employment opportunities for all persons regardless of race, color, religion, creed, caste, gender, gender expression, gender identity, genetics, sexual orientation, disability, age, marital status, national origin or ancestry, ethnic origin, or veteran status.

 

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