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Site Manager, Turks and Caicos

Location: South Caicos, Turks and Caicos Islands
Job # 11170184
Date Posted: 07-17-2018
Position Title
Site Manager
The SFS Center for Marine Resource Studies in South Caicos, Turks & Caicos Islands
Institutional Mission:
SFS creates transformative study abroad experiences through field-based learning and research. Our educational programs explore the human and ecological dimensions of the complex environmental problems faced by our local partners, contributing to sustainable solutions in the places where we live and work. The SFS community is part of a growing network of individuals and institutions committed to environmental stewardship.
Program Focus:
SFS is working with the Turks and Caicos' Department of Environment and Coastal Resources (DECR) and the National Park Service to develop management strategies to help conserve marine biodiversity and provide economic opportunities for island residents. Student field research is helping to provide the local government, community, and tourism developers with recommendations that will help sustain the economic, social, and ecological stability of South Caicos
Start Date:
As soon as possible
Reports to:
Center Director
Position Summary:
The purpose of this full time, year-round, position is to:
  • Oversee and coordinate regular maintenance and repairs of buildings, grounds, vehicles and vessels
  • Assist with administrative duties such as purchasing, bookkeeping, and inventory management
Duties & Responsibilities:
  • Maintain property, physical plant, vehicles, boats, and equipment of the Center so as to ensure safe and efficient operation of the Center’s programs and to protect the value of the School’s physical assets
  • Coordinate with local contractors & mechanics to arrange for site maintenance and repairs of vehicles, boats, and motors
  • In cooperation with Site Manager Assistant, carry out minor construction projects such as: painting, rust-proofing, weeding, electrical and plumbing repairs.  Identify and use local contractors on occasion.
  • Develop and maintain a preventative maintenance and cleaning program and a maintenance and repair log for vehicles, vessels, equipment and buildings.  Recommend appropriate back-up equipment/systems or spare parts inventories needed to ensure smooth operation of program. 
  • Assist in assessing, managing and improving the Center’s use of resources such as water, energy, and waste disposal capacity, recommending and implementing improvements that will make the Center more “green”
  • Prepare and annually revise Site Maintenance Plan, Site Development Plan and Capital Plan under direction of Center Director
  • Update the Center Site Operating Manual on an ongoing basis
  • Set up and maintain necessary accounting records and documents
  • Maintain accurate accounting software bookkeeping entries to track expenditures and budgets, receipts, cash tracking, and accounting and budget reports (Blackbaud)
  • Reconcile accounts and bank statements on schedule, monthly and annually
  • Under the supervision of the Center Director and on schedule, prepare and submit accounting data and supporting documents to Headquarters
  • Prepare other financial reports as requested
  • Bookkeeping functions including but not limited to: managing cash flow, serving as petty cash fund custodian, paying bills, receiving and tracking local Center revenue
  • Coordinate payroll for local staff
  • Work with the Center Director to prepare annual operating and capital budgets and budget revisions to submit to Headquarters
  • Support annual audit
Purchasing and Inventory
  • Under supervision of the Center Director, oversee appropriate purchase approval system
  • Oversee the purchasing of supplies, food, equipment and services needed for the operation of the Center
  • Set up and maintain Center inventory system with regular reporting to Headquarters
  • Recommend equipment purchases/replacements or building or site improvements needed to ensure smooth operation of program
  • Working with the Center Director, arrange and maintain locally and nationally required records, certifications, insurance, permits and documents as necessary
  • Work with Center Director and Headquarters, as requested, on legal matters, relations with the local community and governments, and Center development plans
  • Help facilitate a good working relationship with Center neighbors, local businesses, vendors and community organizations and individuals
Program Support
  • Participate in planning activities prior to the program start and in review/analysis following students’ departure
  • Participate in training activities for new center staff prior to and during the program
  • In cooperation with other Center staff, provide day-to-day coordination of Interns as delegated by the Center Director
  • Participate in resolving group management issues and student discipline problems
  • Participate in preparation of the Final Reports and other required reports and/or manual revisions
  • As requested by the Center Director, assist with other logistical, group management and administrative tasks
  • Able to work independently and with a team, maintain a flexible schedule, willing to work with faculty and staff to support facilities, open to suggestion
Safety & Risk Management
  • Take responsibility, as an individual and as a member of the Center staff team, for the safety of all program participants
  • Participate in the review and revision of Center Risk Assessment and Management plans
  • Recommend and review policies and procedures needed to manage risks
  • Know the emergency procedures plan for the Center, including evacuation plan
  • Participate in the safety portions of the on-site orientation and conduct safety briefings for students and/or staff
  • Complete Incident Reports when appropriate and contribute to Safety Audits
  • Comply with, actively model, and enforce all SFS and Center policies and procedures
  • Ensure that first aid certifications are kept up to date via periodic courses offered by SFS between program sessions
  • Maintain buildings, site, vehicles and other equipment in a condition which reduces risks to staff and students
  • Share with Center Director, or other appropriate Center staff, the responsibility of assessing the driving skills of staff and interns and determining the degree to which they can use Center vehicles and boats
Daily Center Life
  • Live on-site for the duration of each program period and take meals with the students
  • On a rotating basis, take responsibility for Center-specific "staff of the day" duties Take part in, and occasionally lead, Center upkeep projects, social and field activities
  • At the request of the Center Director, serve as caretaker for Center during program breaks and center rentals
  • Drive vehicles and boats as needed
  • Adhere to, actively model and enforce all SFS and Center policies and procedures
  • At all times, work to ensure good relations between the Center and local community
  • Participate in Center ‘community service’ projects
Minimum Qualifications:
  • TCI work authorization or ability to obtain required
  • Bookkeeping skills preferred
  • Some experience with site maintenance and construction experience (painting, rust proofing, minor electrical and plumbing repair and maintenance, and general grounds keeping)
  • Valid driver’s license and ability to drive manual transmission vehicles required
  • Supply ordering and inventory tracking experience
  • Strong organizational and problem solving skills
  • Computer skills in Microsoft Office (Word, Excel, and Access) and Windows
  • Experience managing projects through proposal, quote, contracting, and delivery stages
  • Experience working with project or operations budgets
Preferred Qualifications:
  • BA/BS or equivalent combination of relevant work experience
  • Experience working with building trade contractors and government agencies
  • Experience living or working in TCI or region
  • Working knowledge of Spanish language
  • Computer hardware and software troubleshooting and repair
  • Experience repairing vehicles, boats, and boat engines a plus
Other Expectations
  • Willingness to work flexible hours and live on site at the field station with a small team of permanent staff and groups of US undergraduate students and visiting researchers or programs
  • Ability to work well both as a team member and independently
  • Demonstrated commitment to environmental issues
  • At all times, work to ensure good relations between SFS and the local community
Salary dependent on experience and qualifications, comprehensive benefits including health insurance plan reimbursement, relocation assistance, housing, and on-site meals included.
To Apply:
Submit a resume and detailed cover letter outlining relevant experience online. References will be required upon request.
Equal Opportunity Employer.

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